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Scheduling Delivery for Amazon S3 Bucket

Sending Data to an Amazon S3 Bucket

Amazon S3 buckets are a common way to store large amounts of data. Analytics lets you send data to your Amazon S3 bucket. You or your company will need to have created an S3 bucket with Amazon before Analytics can use it.

You can immediately send data from an Explore, Look, or dashboard to your Amazon S3 bucket using the Send option from the gear menu of an Explore, Look, or dashboard. This lets you send data right away, without setting up a schedule. In the case of an Explore, you can send a query immediately, without having to save the query to a dashboard or a Look.

After choosing Send from the gear menu, choose Amazon S3 in the Where should this data go section. You’ll see the following options:

Naming Your Delivery

Give the content a unique title in the Title row. The title is used in the file name of the data delivery, and in any error emails that are sent to you in case of any problems delivering the data to your Amazon S3 bucket.

Delivering to S3

In Where should this data go, choose Amazon S3. The S3 Details section appears and prompts you for information about your Amazon S3 bucket:

  • Bucket: The name of your Amazon S3 bucket.
  • Optional Path: The folder that you want to save your data to, if any.
  • Access Key: The Access Key ID to your S3 bucket, provided by Amazon.
  • Secret Key: The Secret Access Key to your S3 bucket, provided by Amazon.
  • Region: The Amazon services region where your S3 bucket is hosted.

To learn more about other types of data delivery, see the page for each destination option: email, SFTP server or applications using a webhook,

Formatting The Data

In Format data as, choose the format of the data in your delivery.

For dashboards, you can choose:

  • PDF (Tiled): Your dashboard in PDF format with all tiles arranged as in the dashboard.
  • PDF (Single Column): Your dashboard in PDF format with all tiles shown in a single vertical column.
  • Visualization (Tiled): The visualization of your dashboard (in a single PNG file showing tiles arranged as in the dashboard).
  • CSV Zip File: The unformatted data from your dashboard, delivered as a collection of comma-separated values (CSV) files in a zipped directory.

For Looks and Explores, you can choose:

  • Text: The data table of your Look as a tab-delimited text file attachment.
  • CSV: The data table of your Look as a comma-separated text file attachment.
  • JSON — Simple: The data table of your Look as a JSON file attachment.
  • XLSX: The data table of your Look as an Excel file attachment.
  • HTML: The data table of your Look as an HTML file attachment.

Applying Filters

If you are sending a Look or dashboard and it has filters, you can specify the filters for the content to customize the results for each set of recipients. For example, you might send regional teams results that are filtered for their states of interest:

Click Filters to see and modify the filters associated with this Look or dashboard.

Using Advanced Options

The Advanced options section provides additional customizations for your delivery.

Limit Options

When sending Looks and Explores, you can limit the size of your delivery. Select one of the following limit options for your data:

  • Results in Table: Data is sent as a single delivery.
  • All Results: Data is streamed. This is useful for large data sets, as it bypasses file-size, browser, and memory limitations.

If you choose "Results in Table," Analytics will obey whatever row limitations you've set up in the saved Look or the Explore. If you choose "All Results," Analytics will return all the rows of the query, regardless of any saved Look settings, and regardless of Analytics' typical 5,000 row limit. This can be desirable for retrieving very large datasets, but you should use caution to ensure the query is not too large for your database.

Format Options

When creating or editing Looks or dashboards, you can format the data values. That formatting can be applied to your data delivery.

Apply Visualization Options

For Looks, Explores, and the CSV format of dashboards, you can configure the data delivery to use the same options as your visualization:

  • Select apply visualization options if you want to apply some of the visualization settings to your data delivery, causing your data delivery to appear similar to a table chart. Any of the following settings in the Plot and Seriesmenus that are configured for the visualization will be applied to the data delivery:
  • Unselect apply visualization options if you do not want these visualization options applied. Looker sends the data as it appears in the Data section of the Look, Explore, or a dashboard tile's Explore from Here window.

Formatted Data Values

For Looks, Explores, and the CSV format of dashboards, you can configure the data's formatting:

  • Select formatted data values if you want the data to appear more similar to the Explore experience in Analytics, although some features (such as linking) aren't supported by all file types.
  • Unselect formatted data values if you do not want to apply any special formatting of your query results, such as rounding long numbers or adding special characters your Looker developers may have put in place. This is often preferred when data is being fed into another tool for processing.

Sending Your Content

When you have selected all the options for your delivery, click the Send button to send your content.

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