TABLE OF CONTENTS

• Initial Setup 
• Creating a Return Portal or Return Portal Pro
• Customising Your Return Portal
  • Return Portal and Return Portal Pro Settings
    • Branding
    • Return Policy
    • Next steps
    • Email confirmation
    • Translations
  • Return Portal Pro Only Settings
    • Return Reasons
    • Keep Items
• Publishing your return portal
  • URL Options
  • Disclaimer

Initial Setup 

Your implementation team will configure your account to either create Return Portals or Return Portal Pros. Once they have completed this configuration, you simply need to create a return portal following the guide below. Depending on which type of return portal you decided to you use, you will either automatically create a Return Portal or Return Portal Pro.

Creating a Return Portal or Return Portal Pro

To create a return portal, go to the returns section in the vertical navigation and click on the Create return portal button in the top right of your screen.

Once you click Create a return portal, a pop up will appear asking you to select a country and a localisation (to learn how to set up a localisation check this article). The country will be used to determine from which country are the returns coming from, meaning, the sender address country in the label. The localisation will be used to determine the default language of the Return Portal.

After selecting the localisation and the country, you will be taken to the return portal editor, where you can customise the look and feel of your portal and configure certain settings

Customising Your Return Portal

Return Portal and Return Portal Pro Settings

Branding

In this section you can customise the portal according to your corporate identity. You can choose the font, logo, colours and images and you can directly link back to your shop.

Return Policy

In the return policy section you can also set up the return window (or period) your customers have to submit a return. This return window will be calculated from the delivery date. If the return window is expired and your customer tries to login in, access will be declined, which means they won't be able to create a return. Please note: labels can be created at any time from Parcel Finder. 

In this section you can also include links to your return policy and also the best way to contact you in case customers face any issues. 

Next steps

In this section you will be able to create up to 5 steps for your customers which they need to follow in order to complete their return. These fields are fully customisable, but we still offer a suggested workflow. Important to notice that there is only one mandatory step that includes the button for the users to download the label. You can, of course, customise the text, but the button can't be removed. 

Email confirmation

Once the customer has created a return, the label creation is triggered. In addition to providing the label in the confirmation screen, we also send an automatic email notification to the customer's email address with the label attached. 

You can easily customise the content of the email in the return portal editor. The look and feel will follow the same patterns as the ones chosen for the portal (font, colour, logo...)

Translations

Translations allow a return portal to support multiple languages. This means if your customer is more comfortable with a language different to the default language of the return portal, they can choose a different one. The translations can be configured using the configurable text and translation feature. For more information please visit the support article: Configurable Text and Translations

Available languages: Czech, Danish, Dutch, Finish, French, German, Greek, Hungarian, Italian, Norwegian, Polish, Portuguese, Romanian, Slovak, Spanish, Swedish

Return Portal Pro Only Settings

The follow settings are only available with Return Portal Pro 

Return Reasons

Return reasons come as an out of the box solution and are translated to 14 languages to ensure you can reach all your markets. This unification of return reasons allows you to have relevant metrics and results in your analytics dashboards. Since some return reasons may vary from market to market, we allow you to select your personalised return reasons on a localisation level. 

For now, it is not possible to add custom return reasons. If you want to add a new one, please contact your Key Account Manager

Keep Items

Some customers may return low value items that you might consider not worth returning, due to the cost of shipping and processing the return. In this case, you can allow your customers to keep the items instead.

You set the cut off value i.e. at what price point you want the customer to keep the item or items and if the value of all items being returned is less than the cutoff value, the customer keeps the items and no return shipment or label is created.  Please note the cut off value takes into consideration all items being returned and not each item one by one e.g. 2 items each with a value of €7 euros would require the customer to return them, if the cut off value was set to €10, as 2x €7 = €14. 

You can also customise the message displayed inside the return portal and the confirmation email sent when the customer is allowed to keep the items.

Publishing your return portal

Once you have customised your return portal and all the required fields are completed, you will see a green tick next to each section of the editor. If all fields are ticked and the label specifications have been approved and implemented (meaning we can create labels on your behalf for the chosen country) you will be able to publish your portal. To do so, simply click the  Publish button in the top right of your screen. You will then be provided with a live link to your return portal

URL Options

Once you have published your return portal you will be able to use the standard or deep link URL we create for you or create a customised URL instead. Please see this support article for more information on how to add a return portal to your website using a deeplink. You can access the URL options by clicking the option button (3 dots) on each return portal.